Businesses must ensure that only those who have an official need are given access to confidential information. No one in the company has automatic access to the role Confidential information. Those with the role Main administrator can delegate access to themselves or others, under Others with rights in the profile. If you are not already registered here, select Add new person...

If you want to give someone else access to read a single item that is confidential, the person with the Confidentiality mail role can select Share and grant access from the message in the inbox.

• How to give rights in Altinn

Follow this process (demands that you are Access manager or Main administrator for the chosen party).

You may give others rights to a single service which gives access to a specific form or a role which gives access to several forms. Follow this process (demands that you are Access manager for the chosen party).

Log in to Altinn and choose the correct party: 

1. Go to Profile.
2. Choose Others with rights to forms and services / the organization
3. Choose which person or business you want to give rights to, or click "Add New"
Once you've found the person you're giving rights to, there are two ways of giving rights: by Single services or by a Role:

Single service:

4. Click "+ Provide access to individual services"
5. Search for the form/service in question
6. Click on "Add" (search for a new form/service and add these if needed)
7. Click "Proceed" (at the bottom of the page)
8. Click "Confirm delegation"

Role:
4. Click "Also has these roles"
5. Click "+ Add new role" a list of roles will appear
6. Click on the blue plus sign by the role(s) you want to give
7. Click Done

(If you want to see what forms and services the role grants access to, you can click the question mark next to the role name.)

Choose the party you want to change rights for, and go til Profile.

• If you're removing your own rights, choose Forms and services you have rights to.
• If you're removing rights for others, first choose Others with rights to the organization, and then the person who should lose their rights.

Click Remove one or more rights, and you'll be able to remove all or specific roles.

The activity log shows the history of which roles and rights were given and removed for the party you're repesenting. Only persons who are Access manager can see the activity log.

If you have the role Access manager of Main administrator for the chosen party, you can download a file that contains all the users who have access to the enterprise.

This file you will find here: Profile -> Others with rights to the organization -> Download to file. This is a zipfile that contains two csv files, they can be opened in Excel. One contains all the single services and the other contains all the roles.

It is also possible to include sub-entities. For the organization types municipality and county, the files also show delegations done by organisation sections and their sub-entities.

Under Forms and services you have access to you can see what roles you have for the party you're representing. By clicking the question mark next to the role, you can see what it gives access to.

The main administrator role can only be delegated by the general manager, the chair of the board, the shipowner or the proprietor. The main administrator cannot relay that role further.